Bookings
If you would like to visit the village hall before making a booking, please do get in touch and we will be delighted to show you the hall and discuss how we can meet your requirements.
To check availability for your event, see our Calendar and hire charges or contact Gill Williamson via email or phone 01283 820407.
Should it arise we also attach our Cancellation Policy
If you would like to visit the village hall before making a booking, please do get in touch and we will be delighted to show you the hall and discuss how we can meet your requirements.
To check availability for your event, see our Calendar and hire charges or contact Gill Williamson via email or phone 01283 820407.
Should it arise we also attach our Cancellation Policy
If you know what you need and are happy to go ahead, please complete the booking form; you can download it here and check tariffs for room hire
Make a booking
It’s easy to book Marchington Village Hall for your next event. The booking form is available to download here
Conditions of hire for Marchington Village Hall
Marchington Village Hall Committee of Trustees Updated December 2019
It’s easy to book Marchington Village Hall for your next event. The booking form is available to download here
Conditions of hire for Marchington Village Hall
- Bookings for the Hall can be made by adults (over 21) using the booking form available on the website. Check availability on the calendar before contacting the bookings secretary: Gill Williamson, 21 Woodland Views, Marchington, ST14 8NF, Marchingtonvillagehallbookings@hotmail.com, 01283 820407. We do our best to honour regular bookings but reserve the right to accept others according to a priority list held by the Booking Secretary.
- Booking form. Make your booking requirement clear on the form as this will be used to calculate your final invoice. Please include the length of time and at what time you will set up and clear up. One hour set up and clear up time is free of charge. By signing the booking form you are accepting these Conditions of hire
- Bookings involving sale of alcohol are provisional until authorised by the booking secretary and a member of the Alcohol Supervision Group (ASG)
- Premises licence. The Hall is licensed for plays, dancing, films, live music, recorded music, indoor sports and for the sale of alcohol during the hours of 11.00 am -1.00am (12.30 on Sunday evenings). All conditions of the premises licence (on display in the foyer) must be complied with. A member of the ASG will ensure that any person running an event involving alcohol sales fully understands these conditions and may attend to check compliance.
- Consideration for neighbours. Please ensure that you and your guests show consideration for our neighbours in Marchington. Keep noise, especially amplified music, to a reasonable level and keep windows and both the inside and outside door closed in the Main Hall when amplified music is being played. Also avoid making excessive noise outside the Hall. The Hall is in a residential area, and we would like to ensure our neighbours are not disturbed, especially after 11pm. Park considerately and encourage local people to walk as parking spaces are limited for large events. Please do not leave litter outside the Hall.
- Deposits. We will charge a £30 non-refundable deposit at the time of booking. In addition we may require a £50 good care deposit, which will be returned if the Hall has been left in good condition, with no damages or losses.
- Payment. Please pay hire fees monthly for regular bookings. Pay private and public bookings fees promptly to the Treasurer, Geraldine Flavell (geraldineflavell1@gmail.com) or The Grange, Draycott in the Clay, DE6 5GZ) on receipt of the invoice, preferably by BACS to sort code 09-01-51 account number 24955509. If this is not possible, make your cheque payable to Marchington Village Hall.
- Key. You will be provided with the code for the key safe, which is changed regularly but must not be shared, or collect a key from the Booking secretary by arrangement, and return it immediately after the event. If you are using the key safe, replace the key as you leave the building every time - after your set up, your event and clear up. We reserve the right to withhold your deposit if you take the key away.
- What’s included. Your booking includes reasonable use of heating and lighting, use of tables, chairs, glasses, tablecloths, some tea towels, crockery and cutlery, if requested when the booking is made. Please wash tea towels and tablecloths and return them promptly to the booking secretary or the village Hall.
- Damage and breakages. Please report these to the booking secretary. Any damage that is considered to be beyond normal wear and tear will be charged for.
- How to use equipment. If you use equipment such as the dishwasher, make sure you and all your helpers know how to use it. It must be drained after use and before you leave the hall. Please read the full instructions on the wall above the dishwasher. Helpful instructions for kitchen equipment are in the folders in the shelf above the sink or ask at your show round visit.
- Decorations. Please do not use Blu Tack, Sellotape or nails on the walls. You can hang decorations from the nails already in position on the picture rails. Do not remove the pictures from the walls.
- Health and safety. The Hall has a maximum occupancy of 160. Please do not exceed this number. We do not permit the use of smoke machines as these trigger the fire alarm. If the fire alarm sounds in an emergency, please dial 999 and evacuate the building immediately. Ensure all emergency lights over the exit doors are switched on for your function and keep these doors clear. Inform your attendees of the location of emergency exits at the start of a function. Accessible routes for the disabled are clearly marked. Children are not allowed in the kitchen areas when food and drinks are being prepared. In common with other public places, there is no smoking within the Hall. Ash and cigarette disposal boxes are outside the front and back doors. There is a first aid box and an accident report book in the top kitchen.
- Clearing up. The Hall must be left clean and tidy after bookings. Clearing up can take place on the morning after an event if requested on the booking form and authorised by the booking secretary. However, please mop up any spillages immediately. Place glass bottles and cardboard in the blue recycling bin, and food waste in the grey bin. Take away anything that will not fit into our outside bins. If rubbish is left outside the Hall, the cost of removal will be deducted from the good care deposit. Please empty all fridges and freezers. Leave the Hall securely locked with all lights, heating and appliances switched off, with the exception of the fridges and the under-sink water heater. There is an Exit check list in the foyer to help you complete all the necessary actions.
- Refusal of booking. The Committee reserves the right to refuse a booking that is not in the interests of the Hall or the local community.
- Cancellation policy. Bookings will only be accepted subject to acceptance of the terms of our cancellation policy available on the website.
Marchington Village Hall Committee of Trustees Updated December 2019
